Author: DecideAgree Editorial Team
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Refurbishment & Grading Standards: SOP for Testing, Cosmetic Grades, Data-Wipe Verification, and Release to Sale
Purpose: Provide a clear, audit-ready standard operating procedure (SOP) for refurbishing IT assets, assigning consistent cosmetic and functional grades, verifying data sanitization, and authorizing units for resale or redeployment.Applies to: Laptops, desktops, all-in-ones, servers, monitors, mobile devices, and small peripherals in an ITAD/e-waste recycling context aligned with R2v3 and common enterprise expectations. 1) Roles and…
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Incidents, Nonconformities & CAPA: A Practical SOP for Reporting, Root Cause, and Preventive Actions
Purpose: Provide a clear, repeatable system to capture incidents and nonconformities, analyze root causes, implement corrective and preventive actions (CAPA), and prove effectiveness to auditors.Applies to: All personnel, contractors, and visitors on site.Outcomes: Faster containment, fewer repeat issues, stronger audit evidence, safer operations. 1) Definitions (plain-English) 2) Roles & Responsibilities 3) Reporting & Intake (how…
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Safe Battery & Hazardous Fractions Handling: SOP for Li-ion, CRT Glass, Mercury Lamps, and More
Purpose: This Standard Operating Procedure (SOP) defines how an e-waste or ITAD facility safely receives, triages, stores, and ships hazardous fractions—especially lithium-ion batteries, CRT glass, and mercury-containing lamps—to minimize fire, exposure, and environmental risk while maintaining audit-ready records. Scope: Applies to all staff handling inbound equipment and parts, including receiving, triage, refurbishment, demanufacturing, storage, and…
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Chain of Custody That Auditors Trust: Step-by-Step SOP with Logs and Sign-Offs
Purpose: Define a practical, audit-ready Chain of Custody (CoC) process for electronics recycling and ITAD operations. This SOP ensures every asset and data-bearing device is tracked from intake to final disposition, with complete records, signatures, and tamper-evident controls. Scope: Applies to all incoming assets (loose or palletized), especially data-bearing media (HDD/SSD/NVMe, mobile devices, tapes, removable…
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R2v3 Nonconformities You’ll Actually See—and How to Fix Them: A Practical CAPA Playbook
This guide shows real-world R2v3 nonconformities that recyclers and ITAD providers run into, why they happen, and exactly how to correct and prevent them. Use the checklists, templates, and acceptance criteria to close findings quickly and keep them from coming back. How to read this playbook 1) Data security & sanitization: method not matching media,…
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Data Security & Sanitization under R2v3: From Intake to Final Disposition (with sample SOP steps)
Plain-English objective: R2v3 requires you to protect data at every stage—intake, handling, transport, processing, and final disposition—using documented controls that actually work. This guide gives you a practical, audit-ready workflow with sample SOP steps you can adapt immediately. Scope & key definitions (keep these in your SOP) Add these terms to your Definitions section so…
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Downstream Due Diligence in R2v3: Risk Scoring, Vendor Approval, and Ongoing Monitoring
Purpose of this guide: give you a practical, copy-and-use framework to evaluate, approve, and monitor downstream vendors under R2v3—so you can defend decisions to auditors and reduce real-world risk. 1) What “downstream due diligence” actually means in practice In R2v3, “downstream” covers every organization that receives your material, components, or data-bearing devices after they leave…
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Building an Audit-Ready R2v3 Documentation System: Logs, Records, and Evidence That Stand Up
Goal of this guide: give you a practical, copy-ready blueprint for the documents, logs, and evidence that an R2v3 auditor will expect to see—and how to organize them so they’re complete, consistent, and easy to verify. 1) What “audit-ready” means in practice Audit-ready documentation is not a pile of forms. It’s a controlled system where:…
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Intake to Final Disposition: The Complete SOP for Receiving, Triage, and Asset Tracking
Purpose. This standard operating procedure (SOP) defines how electronics and IT assets move from arrival at your facility to final disposition, with complete traceability, consistent quality, and audit-ready records. Who should use this. Warehouse leads, receiving techs, triage technicians, data-wipe teams, inventory controllers, and compliance managers. Outcomes. Every asset is (1) received against paperwork, (2)…
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R2v3, Plain-English: A Clause-by-Clause Guide for Facility Managers (with checklists)
Use this as a practical, printable playbook. It translates R2v3 into day‑to‑day actions, owners, and evidence to show an auditor. Always defer to the official R2 Standard, the R2 Equipment Categorization (REC), the Code of Practices (COP), and SERI guidance when in doubt. Quick‑Start & Table of Contents How to use this guide Table of…